Find the Right Staff For Your Event

It is said that the success of your events largely depends on the staff that you hire and therefore, it is important that your attendees can relate to your team.

When it comes time to find the right staff for your event, here are our some tips to help ensure your success…

Know what your client wants and understand the audience
Before you can start recruiting your event team, you must understand your client’s goals and brand values. That is then overlayed with the audience and ultimately you want to have staff members who can relate to your client and audience.

As a checklist, before recruiting for an event, determine the size, length and audience of your event. This will enable you to determine the ideal number of staff, experience, age etc.

Recruiting the right people
Finding the ‘perfect people’ for your event can be very difficult, and having the right people has a great influence on making your event a success. The quality of your staff may also correlate to the amount of money that you are prepared to invest.

Why not reach out to your industry colleagues for recommendations when assembling a team? Ask around for recommendations from agencies as well. Chances are your staff will need to be highly energetic and generally motivated people. Staff who aren’t motivated or lack energy may have a negative influence on your audience.

If you already have existing team members, keep in mind that you want to hire staff that will be able to work alongside them.

Briefing your team
Briefing your team is critical, so when they are asked questions by the attendees, you want them to be able to answer them, professionally.

Another consideration is hiring staff that have knowledge about your event, product or service as a way to reduce the time required for the briefing process.

Setting expectations
Communicate openly and honestly when searching for staff members. Be upfront about scheduling and logistics. This helps you create expectations of their work as well as their responsibilities.

It’s important however to make sure that any prospective candidates have the right motivations. Interview them thoroughly. If you organise a particular event, you may choose people with specific interests or experience that aligns specifically with the event.

Start and finish times
It is quite common with casual event staff to not show up on time and/or ready to go. Therefore we recommend to always hire more staff than you need. In our experience, you can never have too much help at an event.

Finding team members that represent your brand’s image will help you not only run a successful event, it will also assist in build new relationships.
All the best recruiting a team for your next event!

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